OpenEd will reimburse you for approved educational expenses that are related to your student's education plan.
Tying Your Wallet Funds To Your Student's Education Plan
When you submit an item for reimbursement, you'll be asked to select which subject the item relates to on your student's education plan.
As long as a subject is on your student's education plan once, you will be able to relate your reimbursement to that subject. (You don't need to add the same subject as a required subject and an independent study, for example. Either one will work.)
You'll also be able to fill out an optional field letting us know what you intend to use the item for. We recommend that you fill this field out – that info helps our team connect it to your student's education plan (and we always enjoy hearing about your family's learning!).
Examples:
Ashley purchased a camera to help her son pursue his passion for photography. When submitting her reimbursement, she selected Photography as the related subject from her son's education plan.
Lisa purchased some baking supplies for his daughter, who's been trying her hand at some fun pastries. She tied her reimbursement request to the Culinary Arts elective on her daughter's education plan. She also added a note to OpenEd's staff that says "This cake decorating kit is helping my daughter learn some new techniques!"
James bought his son a new calculator. On his reimbursement request, he listed Accounting I as the related subject.
McKenzie purchased some notebooks and pencils for her daughter to use in a few different areas of her personalized learning. When submitting her reimbursement, she selected General Supplies as the related category. She also added a note to OpenEd's staff that says, "These notebooks will be used for various subjects on my daughter's education plan."
What's Reimbursable vs. What's Not
We know that OpenEd families use their wallet funds to support their students' personalized learning in a ton of different creative ways. Since the possibilities are nearly endless, we can't list out every item that could possibly be reimbursed.
Instead, check out the articles below for a list of commonly approved expenses that align with most educational plans — along with a list of items that are never approved for reimbursement.
Still have questions about whether something's reimbursable? Reach out to us at [email protected]!
How To Request Reimbursement
To submit for reimbursement, go to the Reimbursements menu option in OpenEd's platform.
After you upload your receipts, you'll be asked to fill out a few details about your item, including:
What the item is
The amount
The date of purchase
The vendor
Which subject on your student's education plan the item relates to
Which student's wallet you'd like to be reimbursed to
Get Reimbursed For Multiple Items At The Same Time
At the bottom of the page, you'll see a button labeled Add another item.
Clicking that button lets you submit for reimbursement for multiple items at a time.
Splitting Your Reimbursement Between Multiple Students' Wallets
When submitting a reimbursement, you have the option to split your request between multiple students' wallets.
Let's say that you're submitting a reimbursement for a set of art supplies that two of your students used. You can choose to receive part of that reimbursement in Student A's wallet, while receiving the rest of the reimbursement in Student B's.
How it works: While filling out your reimbursement request, click on the Add wallet button. That will let you add multiple students' wallets to the request, splitting the reimbursement amount however you want.
Receipt Requirements
All receipts must be dated between April 1 – March 31.
All receipts must be provided by the vendor and include the following details:
Date
Description of item(s) purchased
Price paid
Payment type
Vendor contact information (phone or email)
Please note: As part of our reimbursement process, our team may contact a parent or vendor to request additional proof of payment or to verify details—especially for cash transactions. This step helps ensure the accuracy and integrity of all reimbursements. If we’re unable to sufficiently verify a transaction, the request may not be approved.
To help avoid delays or denials: We strongly discourage cash payments. If paying with cash is the only available option, please ensure that the receipt includes all necessary details—such as the vendor’s name, date, itemized list of purchases, and payment confirmation. OpenEd may require additional verification to process these requests.